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Doing Business with the City of Freeport

The City of Freeport welcomes you as a possible bidder for any goods and/or services that you can provide.

Bid Opportunities

The city has partnered with Public Purchase, an online procurement system. Register with Public Purchase to view open bids, requests for proposals and qualifications, and bid tabulations and notifications of awards. Please call 979-871-0107 or email the Finance Director if you have any questions or concerns about the procurement process.

Purchase Orders

The City of Freeport’s purchasing policies and procedures require that purchases of goods and services of $1,000 or more have a purchase order issued.

Conflict of Interest Form and W-9

New vendors must complete a Conflict of Interest Questionnaire, Texas Form CIQ and W-9 form before a Purchase order may be issued.

Credit Applications

The City does not fill out credit applications; however, the following information is furnished so that you may open an account for the City. The City is exempt from all state and local sales and use taxes. The City’s Federal I.D. number is 74-6000889 and DUNS number is 182748061.

Payment and Accounts Payable

All payments to be made by the City to Vendor, including the time of payment and the payment of interest on overdue amounts, are subject to the applicable provisions of Chapter 2251 of the Texas Government Code.

Mail Invoices to: City of Freeport, Attn: Accounts Payable, 200 W. 2nd Street, Freeport, TX 77541

We appreciate your business and it is important to us. It is also very important that you follow the City of Freeport’s policies and procedures. If the procedures are not followed, your payment may be delayed or you may not be paid because the purchase has not been authorized.

Please call 979-233-3526 or email Accounts Payable at  if you have any questions or concerns regarding payment.

Insurance Requirements

Contractors providing good, materials and services for the City of Freeport shall, during the term of the contract with the City or any renewal or extension thereof, provide and maintain the types and amounts of insurance set forth herein.  All insurance and certificate(s) of insurance shall contain the following provisions:

  1. Name the City, its officers, agents, representatives, and employees as additional insureds as to all applicable coverage with the exception of workers compensation insurance.

  2. Provide for at least thirty (30) days prior written notice to the City for cancellation, non-renewal, or material change of the insurance.

  3. Provide for a waiver of subrogation against the City for injuries, including death, property damage, or any other loss to the extent the same is covered by the proceeds of insurance.

Insurance Company Qualification:  All insurance companies providing the required insurance shall be authorized to transact business in Texas and rated at least “A” by AM Best or other equivalent rating service.

Certificate of insurance:  A certificate of insurance evidencing the required insurance shall be submitted with the contractor’s bid or response to proposal. If the contract is renewed or extended by the City, a certificate of insurance shall also be provided to the City prior to the date the contract is renewed or extended.

Type of Contract                          Type and amount of Insurance

Special Events

General Liability insurance for personal injury (including death) and property damage with a minimum of $1 Million Dollars per occurrence and $2 Million Dollars aggregate, including coverage for advertising injury and products coverage.

Statutory Workers compensation insurance as required by state law.

(If the contractor serves alcoholic beverages) Liquor Liability with a minimum of $1 Million Dollars per Occurrence and $2 Million Aggregate.

(If high risk or dangerous activities) Umbrella Coverage or Liability Excess Coverage of $ 2 Million Dollars

(If automobile or limousine service is involved even if volunteers)

Automobile Liability                               

Minimum of $1 Million Dollars combined single limit.

Public Works and Construction

General Liability insurance for personal injury (including death) and property damage with a minimum of $1 Million Dollars per occurrence and $2 Million Dollars aggregate, including advertising injury, products coverage and (XCU) Explosion, collapse and underground (If high risk or dangerous activities) Umbrella Coverage or Excess Liability Coverage of $2 Million Dollars Statutory Workers compensation insurance as required by state law

Professional Services

Professional Liability Insurance with a minimum of $1 Million Dollars per occurrence and $2 Million Dollars aggregate. (If size or scope of project warrant) Umbrella Coverage or Excess Liability Coverage of $2 Million Dollars

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